• First meeting recording to take place on Thursday 25 July

    10th July 2013 | News | Claire
  • It will be a trial recording of the overview and scrutiny committee, which starts at 6.30pm. 

    At tomorrow night’s overview and scrutiny committee meeting, members will receive a briefing relating to the next meeting’s recording.

    At the full council on 22 May, the following was agreed:

    (1) The Monitoring Officer be requested to review the Constitution with a view to making recommendations for the changes that would be required to Council proceedings to
    enable audio recording to take place;

    (2) To implement audio recording of specified Council proceedings using existing equipment;

    (3) To adopt and implement the Audio Recording Protocol; [link]

    (4) To permit audio recording of Council; Cabinet: Development Management Committee; Planning Inspections Committee; Overview and Scrutiny Committee;

    Audit and Governance Committee; Housing Review Board; Licensing and Enforcement Committee and Standards Committee (when held in the Chamber) for the public parts of the meetings only. Private (Part B) sections and closed meetings will not be recorded;

    (5) To publish recordings online to be publicly available within seven days of each recorded meeting. Post production editing to be limited to the separation of a meeting recording into individual agenda items, for ease of access.

    Should Council approve the above recommendations, the appropriate Constitutional revisions can be drafted. Early experience with the first recording suggests proceeding on a trial basis, to enable technical and resource issues to be assessed, with members first receiving appropriate briefing, may be the best way forward, so an additional recommendation is made to that effect:

    (6) To implement recording with a pilot programme initially to enable technical quality, user friendliness and resource issues to be properly assessed, with members being offered a short seminar on the practical implications of recording meetings.

    The draft protocol for recording of meetings is here – http://www.eastdevon.gov.uk/draft_protocol_for_audio_recording_of_council_meetings_v3.pdf

    The overview and scrutiny committee recommended that key meetings should be recorded on 3 January this year – see blog – http://www.claire-wright.org/index.php/post/scrutiny_councillors_vote_in_favour_of_recording_meetings/